July 15, 2003

1. Call to Order

The meeting was called to order at 8:20 AM in the District conference room.

Committee members present:

Alvin Edwards

Molly Erickson

Judi Lehman

Staff members present:

Fran Farina

Rick Dickhaut

Cynthia Schmidlin

David Dettman

Thomas Christensen

Jessica Wheeler

Sara Ramos

2. Oral Communications

No comments were presented.

3. Items on Board Agenda for July 2003

A. Approve Amended Memorandum of Agreement Between the Monterey Peninsula Water Management District and the Carmel River Steelhead Association

The committee recommended approval on a 3-0 vote.

B. Approval of Resolution Regarding Worker’s Compensation Coverage for Authorized Volunteers

Cynthia Schmidlin, Human Resources Analyst, reported that California Labor Code requires a resolution be in place in order to provide workers’ compensation insurance coverage for authorized volunteers. Staff reported that the Board should determine if the current resolution language is sufficient or if a new resolution should be adopted. The committee recommended on a 3 to 0 vote that the proposed resolution (Res. No. 2003-06) be modified to add language from the 1996 resolution (Res. No. 96-03). The new resolution would supersede and replace Res. 96-03.

C. Consider Adoption of Policy Regarding Disposal of Surplus Property

Rick Dickhaut, Chief Financial Officer, reported on the options available for disposal of District surplus furniture and equipment. Staff reported the District should implement a formal policy for disposing of surplus property. Director Erickson suggested modifying the language in the draft policy to read, “The General Manager or delegated staff shall be responsible for determining status of and disposing of surplus District property”. The committee unanimously approved the language modification.

D. Consider Authorization of Funds to Rent Irrigation Equipment for San Carlos Irrigation System

The committee recommended approval on a 3-0 vote.

E. Consider Authorization of Funds to Purchase Orthophotography within District Boundary

Jessica Wheeler, Field Biology Assistant, reported on this item. Orthophotos (digital geo-referenced aerial photographic data) would be used in conjunction with GIS (geographical information system) as a base layer for plotting and displaying the locations of various types of data within the District boundary. Director Erickson suggested that staff determine if the orthophotos qualify as public records and any constraints the District may encounter. Staff reported the orthophotos could be ready in August 2003 and that a copy of the photos would be provided to the District on compact disk. The committee recommended approval on a 3 to 0 vote.

F. Consider Contract Amendment with RAMLIT Associates for Computer Modeling Assistance (CVSIM)

The committee recommended approval on a 3 to 0 vote.

G. Consider Authorization of Funds to Purchase Realquest Product Package

The committee recommended approval on a 3 to 0 vote.

H. Consider Extension of United States Geological Survey Cooperative Agreement for Water Year 2004

The committee recommended approval on a 3 to 0 vote.

I. Review Status of Board Committees and Provide Direction on Noticing Non-Brown Act Subcommittee Meetings

The committee determined additional discussion between the Board and staff would need to occur in order to develop a comprehensive policy. No action was taken by the committee.

J. Consider Adoption of Treasurer's Report for May 2003

The committee recommended approval on a 3 to 0 vote.

4. Status Reports

A. Director Edwards asked for an update on projected cost estimations regarding ballot measure language.

5. Other Business

Review Draft July 21 Board Meeting Agenda

No action taken

6. Director Comments/Future Items

A. Director Erickson asked for a status report on the Cal-Am dam application and when this item was scheduled for the District to discuss further.

B. Schedule August and September Administrative Committee Meetings

The next Administrative Committee meeting is scheduled for Tuesday August 12, 2003 at 8:15 AM in the District Conference Room. The September meeting is scheduled for Wednesday, September 10 at 8:15 AM in the District Conference Room.

7. Adjournment

The meeting was adjourned at 9:33 am.

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