7. CONSIDER AUTHORIZATION OF FUNDS TO CONDUCT NOVEMBER 4, 2003 ALL-MAIL BALLOT ELECTION FOR DIRECTORS IN DIVISIONS 3, 4 AND 5
Meeting Date: June 16, 2003 Budgeted: Draft FY 2003-2004 Budget
Program/Line Item No.: 8050 – Election
Staff Contact: Arlene Tavani Expenses – MPWMD Chart of Accounts
Cost Estimate: $55,739
General Counsel Approval: N/A
Committee Recommendation: The Administrative Committee reviewed this item on June 10, 2003 and recommended approval.
CEQA Compliance: N/A
SUMMARY: On November 4, 2003, the Monterey County Elections Department will conduct an all-mail ballot election. At the May 29, 2003 Board meeting, the Directors approved Resolution No. 2003-02 calling for a mail ballot election on November 4, 2003 to elect Directors in voter divisions 3, 4 and 5. A map delineating these voter divisions is included as Exhibit 7-A. The Elections Department has estimated that the cost to conduct the election will be $55,739.
The cost is based on a charge of $1.25 per registered voter within voter divisions 3, 4 and 5. The election will be consolidated with any other election to be held totally or partially within the voter division boundaries. If the elections were not consolidated, the cost per voter would be higher.
RECOMMENDATION: The Board authorize an expenditure of $55,739 to conduct an all-mail ballot election on November 4, 2003 to elect Directors in voter divisions 3, 4 and 5.
IMPACTS ON STAFF/RESOURCES: Funds to conduct the election in voter divisions 3, 4 and 5 are included in the draft Fiscal Year 2003-2004 MPWMD Budget. The specific line item expense is shown in the District’s Chart of Accounts as Item No. 8050, Election Expenses. The Board will consider approval of the draft budget at the June 16, 2003 meeting.
BACKGROUND: Elections in voter divisions 3, 4 and 5 were last conducted in November 1999. The four-year term of directors elected in 1999 expire at the end of 2003. The Elections Department has determined that an all-mail ballot will be conducted in November 2003.
It should be noted that in May 2003, the Directors authorized an expenditure of $25,000 to conduct a District-wide vote. Therefore, the total cost to conduct a District-wide vote in divisions 1 through 5 and elect Directors in divisions 3, 4 and 5 in November 2003, would be $80,739. Specific ballot language for a District wide vote is undetermined at this time.