RULE 9: REIMBURSEMENT OF CONFERENCE EXPENSES

Board members may attend conferences related to water resource management, special districts or similar topics, for the purpose of improving the members' knowledge, with prior approval by the Board, and that each Board Member shall have the opportunity to attend at least one such conference per year. Reasonable expenses for ground or air transportation to and from the conference and lodging while attending the conference, for the Director only, shall be reimbursed by the Treasurer upon submission of documentation. Registration fees, including conference meals, shall be paid by the District. In addition, the District shall pay a per diem of $45 for each full day of the conference and travel when requested by the Director.

RULE 10: BOARD MEMBERS EXPENSES

Board members shall be paid $50 per month and the Chair $75 per month for ordinary expenses. Extraordinary expenses beyond $50 a month ($75 for the Chair) shall be submitted with documentation to the treasurer.

RULE 11: SUSPENSION, ALTERATION, AMENDMENT OR REPEAL OF THE RULES

Any rule not required by law may be suspended, altered, amended, or repealed at any time by a majority vote of the Board.

PART II

CONDUCT OF BUSINESS

RULE 12: OPEN MEETING REQUIREMENTS

The provisions of the Ralph M. Brown Act require all meetings of the Board of Directors to be open and public. Regular District Board meetings shall commence at 7:00 p.m. on the third Monday of each month, and shall be held at the City Council Chambers in the City of Monterey. Any change to a regular meeting date or location shall be noticed in accord with the Brown Act. Every meeting shall have public notice and a binding agenda as required by law. The time and place for special meetings shall set forth on the notice and the agenda for that special meeting. The notice and agenda for each meeting shall be prominently posted outside the District’s main office. Except as allowed by law, no action or discussion shall take place on any item not on the posted agenda. Brief responses to questions or comments not on the agenda, however, may occur. Each Board member may place no more than one non-emergency item on the agenda by submitting to the General Manager, at least seventeen (17) days before the meeting, a written request for consideration of an issue. Said request shall explain the issue and provide a recommendation for Board action. This Rule shall not prohibit the addition of emergency matters to the agenda as provided by law.

E. Roll Call Votes

After a motion has been made and duly seconded, any board member may call for a roll call vote. Additionally, all ordinances shall be adopted by roll call vote. The order of the roll call shall rotate among directors for each vote, but the Chair shall at all times be called last. The Chair shall announce the results of the vote.

RULE 22: URGENCY ORDINANCE

Adoption of an Urgency Ordinance shall require five (5) affirmative votes on a roll call tally (two-thirds of seven member Board). Urgency Ordinances shall be reviewed by the Board and the Board shall determine whether the ordinance should remain in effect without change, be amended, or be repealed. Said review shall be conducted no later than one year from the effective date of the Urgency Ordinance.

RULE 23: RECONSIDERATION

At the meeting succeeding that on which a final vote on any question has been taken, said vote may be reconsidered on the motion of member of the Board who voted on the prevailing side. A motion to reconsider shall be in order only if that item had been timely placed on that agenda. It shall not be in order for any member to move reconsideration at the meeting at which such final vote was taken. Said motion of reconsideration shall have precedence over every other motion.

RULE 24: ABSTENTION

No member shall abstain from voting except when that member has a disabling conflict of interest. In the presence of a declared disabling conflict of interest, the affected director shall enter the declaration in the Board minutes, shall not participate in discussing that agenda item, shall absent himself from the Board seat, and shall not cast a vote on that matter. If the Board member is not personally involved in the matter before the Board, that director shall leave the room. The minutes shall record an absence for any circumstance where a Board member is not in the room at the time of a vote.

U:\staff\word\MeetingRules\mtgrule2002.doc

(Orig. 1/87 Rev. 4/13/87, 7/13/87)(Rev. 3/14/87)Rev.6/12/89)

(Rev.2/28/91)(Rev.08/10/93)(Rev.06/28/94)(Rev.08/15/94)

(Rev.11/30/94)(Rev.2/20/97)(Rev.12/99)(Rev.6/2000)

(Rev.7/26/2000/Rev5/31/01 format only)

The Board adopted revisions on 12/17/2001.

S. Ramos, Meeting Rules, 8 pages, 01/31/02