3. CONSIDER ADOPTION OF POLICY REGARDING IDENTIFICATION OF PUBLIC RECORDS
Meeting Date: May 29, 2003 Budgeted: No
Program/Line Item No.: N/A
Staff Contact: Rick Dickhaut Cost Estimate: N/A
General Counsel Approval: N/A
Committee Recommendation: The Administrative Committee reviewed this item on May 12, 2003 meeting and recommended approval.
CEQA Compliance: N/A
SUMMARY: District staff has prepared the following draft Policy Regarding Identification of Public Records:
All materials presented by members of the public to the Board of Directors or to a Board committee for review during the decision-making process become public records. A copy thereof shall be placed in the District’s files.
RECOMMENDATION: The Administrative Committee reviewed the draft policy at its May 12, 2003 meeting and voted 3 to 0 to recommend approval. It is recommended that the Board concur with the Committee’s recommendation.
BACKGROUND INFORMATION: Current unwritten Board policy is to require that materials that are presented to the Board or to a Board Committee become part of the official files. To formalize this policy, to communicate our expectations to applicants and the public, and to provide clarity, Director Erickson has requested that a policy regarding identification of public records be prepared for Board Consideration. After receiving input from Director Erickson, District staff has prepared a draft policy.