May 12, 2003

1. Call to Order

The meeting was called to order at 5:00 PM in the District conference room.

Committee members present:

Alvin Edwards

Molly Erickson

Judi Lehman

Staff members present:

Fran Farina

Rick Dickhaut

Andrew Bell

Henrietta Stern

Stephanie Pintar

Inder Osahan

Sara Ramos

2. Oral Communications

No comments were presented.

3. Items on Board Agenda for May 2003

A. Consider Approval of Request for Proposal for Preparation of Water Credit Transfer Program EIR

Henrietta Stern, Project Manager/Public Information Officer, handed out additional information to the committee which outlined committee action desired on this item, RFP overview, background information, corrections to staff note presented in May 12, 2003 Administrative Committee packet and a list of potential consultants to receive the RFP. Director Erickson requested that staff modify the replacement language to better define what the existing setting is, i.e. Ordinance No. 107. Staff will obtain additional information on recommendation 3 from Clement Shute of Shute, Mihaly & Weinberger LLP. Staff will also modify the title of the staff note and include an explanation as to why the title has changed. Director Lehman asked for clarification on the word “intensification” and why it is used regularly in the Distirct’s Rules and Regulations. A brief report on the history and use of this word was presented by staff. The committee voted 2 to 1 in favor of recommendation 1 and 2. At the request of the committee, recommendation No 3 will be brought back to the committee for further discussion at the June 2003 Administrative Committee meeting.

B. Consider Authorization to Hire Consultants for Firewall Configuration, Setup, Exchange and Backup Maintenance

The committee approved this item on a 3 to 0 vote.

C. Consider Contract for Recruitment of General Manager

Rick Dickhaut, Administrative Services Manager/Chief Financial Officer, reported that the consultant referred by Director Lindstrom was not able to be contacted due to an incorrect address. Staff prepared and handed out a summary sheet outlining the qualifications of the six Request for Proposals (RFP) received by the District. The committee requested staff try to contact the referral by Director

Lindstrom again. Due to time constraints, Director Erickson moved this item be continued to the May 14, 2003 Administrative Committee meeting. The committee voted 3-0 in favor of the motion.

D. Consider Authorization of Funds for ALERT Gage Maintenance Agreement with Monterey County Water Resources Agency for Fiscal Year 2002-2003

The committee approved this item on a 3 to 0 vote.

E. Consider Authorization to Purchase Equipment for GIS and Data Visualization – Replacement of Color Laser Printer and Server

Inder Osahan, Chief Technology Officer, answered questions from the committee. The committee requested the staff note contain an itemized breakdown of items 1-10 and to modify the title of the staff note to reflect staff’s recommendation more clearly. The committee requested that staff look into equipment lease options and the potential of relocating the current equipment located at the District to a larger, better ventilated room. The committee recommended approval on a 3 to 0 vote.

F. Consider Adoption of Treasurer’s Report for March 2003

Rick Dickhaut responded to Director Lehman’s question regarding bank charges. The committee recommended approval on a 3 to 0 vote.

G. Consider Draft Fiscal Year 2003-2004 MPWMD Budget

Rick Dickhaut highlighted the changes incorporated from the April 30, 2003 Administrative Committee meeting when the first draft of the proposed budget was discussed. Staff was asked to provide the letter received by the District from the Registrar of Voters outlining information on November 2003 ballot issues. Director Erickson requested staff prepare a budget with an overall 10% reduction from last fiscal year budget, excluding work that has already been contracted for and election expenses. She indicated managers should determine where cuts could be made and their impact. The committee requested the revised, reduced budget be presented to the full board on May 19, 2003 if possible.

H. Consider Adoption of Policy re Access to Non-Public Areas of MPWMD Office

The committee recommended approval on a 3 to 0 vote.

I. Consider Adoption of Policy re Identification of Public Records

The committee recommended approval on a 3 to 0 vote.

4. Status Reports

No discussion.

5. Other Business

Review Draft May 19 and May 29, 2003 Board Meeting Agendas

No action was taken on this item.

6. Director Comments/Future Items

Schedule June Administrative Committee Meeting

The next Administrative Committee meeting is scheduled for Tuesday June 10, 2003 at 8:15 AM in the District Conference Room

7. Adjournment

At the direction of the Chair, the committee recessed at 7 PM for a continuation on May 14, 2003 at 8:15 AM.

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