ITEM: CONSENT CALENDAR

 

2. Consider Authorization to Purchase Replacement Vehicles

 

Meeting Date: January 30, 2003 Budgeted: Yes

Program/Line Item: Fixed Assets

Staff Contact: Rick Dickhaut Cost Estimate: $45,700

 

General Counsel Approval: N/A

Committee Recommendation: The Administrative Committee reviewed this item at its January 21, 2003 meeting and concurred with the staff recommendation.

CEQA Compliance: N/A

 

 

SUMMARY: In response to a Call for Bids, the District has received bids for replacement of two vehicles. The bids are summarized in the following table:

 

Vehicle

Budgeted

Amount

Bob Wills

Dodge Bid

Cypress Coast

Ford Bid

Salinas Valley

Ford Bid

Ton Pickup

$30,000.00

$21,059.25

$21,812.62

$21,968.28

Ton Pickup

$33,000.00

$24,187.73

$25,253.66

$25,619.88

As the table indicates, Bob Wills Dodge Chrysler Plymouth was the low bidder for both vehicles. District staff has reviewed the bids and determined that they meet all minimum specifications stated in the Call for Bids. The specifications issued by the District for the ton pickup indicated a minimum bed length of six feet, however, staff subsequently determined that the vehicle would be more useful with an eight-foot bed. Bob Wills Dodge has indicated that this change would cost $350.00 plus tax. With this modification, the total cost for the two vehicles would be approximately $45,700, or about $17,300 below the budgeted amounts. A small portion of these excess funds will be required to outfit the vehicles with tool boxes, radios, logos, etc. District staff is currently developing a policy for disposal of assets no longer required by the District, including the vehicles that are being replaced. This policy will be submitted for Board consideration within the next several months.

 

RECOMMENDATION: Authorize the General Manager to execute an agreement with Bob Wills Dodge Chrysler Plymouth for one ton pickup and one ton pickup for a total cost of $45,700. The Administrative Committee considered this matter on January 21, 2003 and voted 3 to 0 to recommend approval. This item will be approved if adopted along with the Consent Calendar.

 

BACKGROUND: The Fiscal Year 2002-2003 Budget includes $133,000 for replacement of four District vehicles. At its July 15, 2002 meeting, the Board approved replacement of the fish transfer truck used for fish rescues. Procurement of that vehicle is currently in process. This item is to request authorization to purchase one ton pickup and one ton pickup. Following the issuance of a Call for Bids, the District received three bids for each unit. Authorization to purchase the final vehicle, a sedan, will be requested at a future Board Meeting.

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