Monterey Peninsula Water Supply Project Governance Committee |
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Meeting Date: |
April 16, 2014 |
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Agenda Item: |
2. |
Review and Approve for Distribution the Draft Request for Proposals
(RFP) for a Contract to Conduct Value Engineering Analysis of CDM
Desalination Project Designs |
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From: |
MPRWA Executive Director Cullem |
SUBJECT:
Receive, discuss, revise, and
approve the Request for Proposal (RFP) and
Scope of Work for a Value Engineering (VE) Study of the Monterey
Peninsula Water Supply Project (MPWSP)
RECOMMENDATION:
It is recommended that the Governance
Committee approve the RFP and scope of work for a VE study of Cal-Am’s Desal facility
30% design.
DISCUSSION:
Section
II of the Amended and Restated Agreement to form the Monterey Peninsula Water
Supply Project Governance Committee defines “Value Engineer” as, “The
professional engineer(s) to be retained by, or to consult with, Cal-Am to
perform a value engineering analysis for the Desalination Project to
potentially lower the costs of, or maximize the value of, the Desalination
Project to Cal-Am’s ratepayers, including matters concerning the cost
effectiveness, performance, reliability, quality, safety, durability,
effectiveness, or other desirable characteristics of the Desalination Project”.
At its meeting of March 31, 2014, the Governance Committee (GC)
voted to advertise, select, and award a contract for a VE study on Cal Am’s
Desal project at the 30% design level, per Section V. of the Governance
Committee Agreement. The Governance agreement currently allows the Committee to
select the VE consultant, but it will be modified to have the Committee
advertise and award the contract in lieu of Cal-Am doing so.
Since
the GC has no mechanism to directly award contracts, the Committee requested
that the Monterey Peninsula Water Management District (MPWMD) and/or the
Monterey Peninsula Regional Water Authority (MPRWA) prepare a draft RFP and
administer the VE contract. Since time is of the essence, the General Manager
of MPWMD and the Executive Director of the MPRWA agreed that the Water
Authority would take the lead. Following RFP approval by the GC, the Water
Authority will advertise the RFP, conduct a proposal review, and provide the
consultant ranking to the GC. As soon as the GC selects the consultant, the
Water Authority will award and administer the contract.
An
initial draft RFP and Scope of Work for the VE study was prepared by Cal-Am
before a decision was made by the GC to take responsibility for the contract.
The initial Cal-Am draft was substantially revised by the Water Authority staff
to incorporate issues of concern to the Authority and to the public, and to
insure it is in conformance with public contracting requirements. It was
reviewed by the MPRWA TAC on April 7th and by the Water Authority on
April 10th. The suggestions and corrections of both have been
incorporated into the final draft RFP.
BUDGET
CONSIDERATIONS:
The
Water Authority FY 2013-2014 budget will have to be increased by not-to-exceed
$200,000 to pay for the VE study with the full
cost to be reimbursed by Cal-Am per the Governance Agreement.
ATTACHMENTS:
Attachment 1 - Final Draft VE RFP (includes Exhibits
A and B listed below)
Exhibit
A - Final Draft VE Scope of Work
Exhibit
B - Draft VE Contract